Privacy Policy

• Account details: your name, email address, and password. We store the password only as a secure hash, never in plain text.
• Optional profile details: your phone number and education (school, major, minor, graduation date, GPA, and achievements), if you add them.
• Your diary: the experiences (jobs and projects) you add, with their dates, and every diary entry you write.
• What you type to generate a resume: the job description and any relevant coursework. We send these to our AI provider to write the resume, but we don't save them, and we don't keep a copy of the resume we generate.
• Security records: your IP address, used briefly to limit repeated sign-in, sign-up, and password-reset attempts. These records expire within about a day.
• Account records: when you created your account, verified your email, and agreed to this policy and our Terms of Service.

We don't use advertising or analytics trackers, and we don't sell your information.

• To run your account and save your diary.
• To generate resumes when you ask. Your name, email, phone number, and education appear on the resume, so choose details you're happy for employers to see.
• To send account emails: verifying your email address and resetting your password. We don't send marketing emails.
• To keep the service secure and affordable, for example by limiting sign-in attempts and allowing up to 10 resumes per account every 24 hours.

We share your information only with the services that run Role Diary, and only what each one needs:

• Anthropic (Claude), our AI provider. When you generate a resume, we send your diary, education, the job description, and your coursework to Anthropic's Claude API so it can write the resume. Anthropic handles this data under its commercial terms and privacy policy. Generating a resume is optional: you can keep, edit, and export your diary without ever sending it to Anthropic, and nothing is sent until you press Generate.
• Resend, which delivers our account emails. It receives your name and email address.
• Neon, which hosts our database in the United States. Everything you save is stored there.
• Our hosting provider, which runs the website and may keep standard server logs, such as IP addresses and request times.

If you use Copy prompt or Download as .txt on the Generate page, your diary goes wherever you paste or upload it. That service's own privacy policy then applies.

We may also disclose information if the law requires it.

We use only the cookies the site needs to work:

• Sign-in cookies, which keep you signed in and protect forms from cross-site attacks.
• A “returning visitor” cookie, which remembers that someone has signed in on this browser so the introduction doesn't open every visit. It contains no personal information and lasts one year.

• See and edit: you can view and change your diary on the dashboard, and your name, email, phone, education, and password on the Account page.
• Export: you can download all of your data as a .json file from the Account page.
• Delete: deleting your account on the Account page permanently removes your account, diary, and education from our database straight away.

Depending on where you live, you may have further rights, such as objecting to how we process your data. Contact us and we'll help.

We keep your information for as long as you have an account. When you delete your account, we delete your data from our database. Security records expire within about a day. Our service providers may keep their own records, such as email delivery logs, for a limited time under their own policies.

We use encrypted connections (HTTPS) and store passwords and email-link tokens only as hashes. No system is perfectly secure, so please use a password you don't use anywhere else.

Role Diary isn't intended for children under 13, and we don't knowingly collect their information.

If we change this policy, we'll update the date at the top. For significant changes, we'll let you know by email or on the site.

Questions or requests about your privacy? Email us at hamazaahamaza@gmail.com.